W-2s are typically printed at the DPS offices the weekend before Martin Luther King, Jr. Day and begin going out as payrolls are processed the following week. For example, in 2017, W-2s were printed the weekend of January 7th, and we started delivery with payrolls that processed on Monday the 9th.
All paper W-2s are sent out for delivery by the fourth week of January.* IRS guidelines require that you provide W-2s to your employees by January 31st of each year. For ESS users, W-2s are posted online at that time.
*If you closed your business or terminated our services prior to running payroll in January, you will need to contact our Tax Department (email@example.com) to arrange for payment before your W-2s can be shipped.