When will my W-2s be delivered?

W-2s and 1099s typically begin printing early January and are mailed to the employees address in their employee profile. If the address is incorrect the W-2 would be returned to the Company address to be redistributed to the employee. If employees that have elected to receive and electronic W-2, those will not be printed and mailed, however terminated employees will be printed and mailed. Additionally, paper W-2s are sent via USPS and do not include tracking information. Employees who opted for electronic delivery will not receive a paper copy but can access their W-2s through the Employee Self-Service (ESS) portal. Former employees can also access their W-2s via the ESS portal if their account is updated to a personal email by an administrator. W-2s cannot be rerouted in transit; however, employers can access digital copies in isolved for redistribution if a mailed copy is returned to the company.

All paper W-2s are sent out for delivery by the fourth week of January.* IRS guidelines require that W-2s be postmarked to your employees by January 31st of each year. For ESS users, W-2s are posted online at that time.

Employees can access their W-2s by logging into the ESS portal and navigating to Employee Self Service > W2/ACA/1099 Forms. Employers can also access employee W-2s through the same path in isolved and generate reports from the Year End Report Archive to identify employees who opted for electronic delivery, marked as "ESS Copy Only."

*If you closed your business or terminated our services prior to running payroll in January, you will need to contact our Tax Department (tax@dominionpayroll.com) to arrange for payment before your W-2s can be shipped.