Do I need to report health insurance premiums on my employees' W-2s?

Employers who file 250 or more W-2s in any given year are required to furnish the IRS (and their employees) with health insurance information on the following year's W-2s.

For example, if you filed 250 or more W-2s in 2016, then the IRS will expect to see health insurance information on your employees 2017 W-2s in Box 12 with code DD. What they want you to report is the total health insurance premium paid for each employee during the 2014 calendar year.

Answers to common follow-up questions:

  • You need only report the premiums for health insurance. You should not include dental, vision, or any supplemental insurances in the reporting.
  • The IRS wants you to report the total premium, regardless of what the employee and employer portions were.
  • To report this information to DPS, send a spreadsheet with the employee number, employee name, and total premium amount to by January 15th of the following year (so, January 15th, 2018 for 2017 W-2s).

Please note: If you are signed up for our Benefits Administration services and ACA Compliance, you may have your iSolved environment set up to automatically accrue and report this information. Contact for more information.

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