Overview
Time Scale – Default is 1-hour increments and is adjustable to 15 min increments using the magnifying glass buttons
Time Card Date Range – located in the top center defaults to the current pay period. You can change the date range by clicking on it (this will bring up a calendar) or clicking on the Day Week Pay Period fields located on the right
Padlock symbol – Shows you if the time card is “locked” or “unlocked”. Locked means changes cannot be made – payroll is in process or has been completed
Padlock symbol – Shows you if the time card is “locked” or “unlocked”. Locked means changes cannot be made – payroll is in process or has been completed
Timecard Views – there are 2 views – Calendar and Spreadsheet. The default is the calendar view but you may find it easy to make edits in the Spreadsheet view
Entering Punches/Hours
Punch entry - Calendar View – using the mouse, click on the time you want to punch.
1. Select punch. The punch entry area comes up
2. Check for accuracy
3. Add notes if needed
4. Save
5. Click Show results
Hours Entry – Calendar View –
1. using the mouse, click and hold the mouse on the start time and drag the mouse downward to the end time highlighting the hours worked.
2. Select hours
3. The hours entry area comes up. The start time, end time and duration will automatically be filled.
4. Save
5. Click Show results
Editing Punches/Hours
Editing – Calendar View
1. To edit hours or punches, click on an existing record to open the options box
2. Click on the pencil and paper icon to edit
3. Edit information
4. Save
5. Click Show results
Entering/Editing Punches/Hours – Spreadsheet View
The spreadsheet view allows you to enter and edit all in one place. Click in the cell you wish to add or edit information.
As soon as you click in a new cell the change will save.
The Ellipse icon - allows you to delete an entry, add a second line to a day, or add notes
The Plus icon – adds an additional line
Verifying Time Cards
Time Card Verification is an optional feature that allows employees, managers, and supervisors to electronically sign off on the Time Card prior to the data being copied to the time entry grid for payroll processing.
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