The Mass Email Utility is used when a customer needs to send an email to all employees, or a selected group of employees.
Navigate to Client Management > Workflow Setup > Client Email Templates
- Email Type: Mass Email
- Email Subject Line: discretionary
- From Name: Client can include the company name or individual. Note – the name will be followed by “noreply@dominionpayroll.com
- Enter the email text.
- Placeholders can be applied by clicking on <#>
- Links and pictures can also be added
Navigate to Client Management > Mass Email Utility
- Email Template: Only Email Templates that were assigned “Mass Email” as the email type will be in the dropdown
- From: Cannot be changed
- Subject: will be populated by the subject line from the Email Template chosen
A mass email can still be sent even if no email template is chosen. Client will need to fill in all required data
***There are size limitations on the attached document – doc cannot be > 4000 KB***
***Text must be included in the body of the email or it will not be sent***
- Eligibility Rules allows the client to filter the for selected employees to receive the email. If no rule is selected, everyone will receive the email
- To check who will be receiving the email, click report under “Included Eligibility Rules”
- Employees with a missing ESS email will be listed
- Copy of the email sent will be at the top
- Clients should review for accuracy
- “History Tab” will show the batch #, the date sent and user who sent it
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