From time to time, you may find yourself needing to make a payment to an employee that only covers a part of a pay period. If the employee is hourly, the entry is straightforward: enter the number of hours worked in the Time Entry Grid. If the employee is normally paid a salary, things get a little more interesting.*
If you are making a payment to a salaried employee who only worked during part of the pay period (e.g. during their first or last week of employment), you will need to override their pay in iSolved. Here's the easiest way:
- Go to Payroll Processing > Time Entry > Individual Time Entry.
- Select the Regular Check.
- In the Salary row, check the box in the Block column to block the normal salary amount from being paid.
- Enter the amount the employee should be paid for the partial pay period in the Salary row, Dollars column.
- Hit Preview Check in the horizontal blue bar to confirm the details of the check.
- Confirm that the employee is being paid correctly when you review your Pre-Process Payroll Register.
To calculate the amount of pay the employee should receive for the partial pay period, you will need to figure out what the employee's equivalent hourly rate is and multiply it by the number of hours worked. As a rule of thumb, a full-time (40 hrs/week) employee will work 2080 hours in a year. If the employee's annual salary is $50,000, their hourly rate would be $50,000/2080 hours = $24.04/hour. If the employee worked three eight-hour days: 3 * 8 = 24 hours worked, 24 hours worked * $24.04/hour = $576.92.
*DOL regulations get a little sticky here. The long and short of it is that you should probably only deduct from a salaried employee's pay for time not worked if it's their initial or final week of employment or they're taking unpaid leave under FMLA.